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Date: Thu, 23 Feb 95 10:06:27 PST
From: martin@ocfmail.ocf.llnl.gov (Jeanne T Martin)
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To: SC22WG5@dkuug.dk
Subject: More about document form
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This further clarification was sent by Bill Rinehuls to the SC22 reflector:

> Date: Wed, 22 Feb 1995 16:34:25 -0500 (EST)
> From: "william c. rinehuls" <rinehuls@access.digex.net>
> To: sc22@dkuug.dk
> Cc: lrajchel@ansi.org
> Subject: (SC22.732) More on Electronic Formatting
> 
> 
> In the e-mail I sent out yesterday, I stated that all DISs forwarded 
> after March 1, 1995 MUST be in accordance with the JTC 1 Electronic 
> Document Formatting Guidelines.  In response to the many e-mail notes I 
> have gotten today and after conversation with the JTC 1 Secretariat Staff 
> (Lisa Rajchel is currently in Europe), I think the SC22 Secretariat can 
> modify that statement to read:  "All DISs forwarded after March 1, 1995 
> SHOULD be in accordance with the JTC 1 Electronic Document Formatting 
> Guidelines".  While the SC22 Secretariat strongly supports the intention 
> of JTC 1 and the JTC 1 Secretariat that the new electronic document 
> distribution program go forward with deliberate speed, I am sure all 
> agree it must be done so that the SC22 Program is not severely impacted 
> through much time lost or major expense consumed in 
> reformatting nearly completed WDand CDs to comply.
> 
> Therefore, please add the following additional instructions with 
> regard to my previous e-mail.  "When reformatting would significantly 
> delay the submission of the DIS for processing, the SC22 Secretariat, in 
> consultation with the JTC 1 Secretariat, may grant a waiver to the 
> processing of that particular DIS."
> 
> In this regard, your particular attention is invited to the following 
> section of the report from JTC 1 ad hoc C (JTC 1 N 3284) endorsed by JTC 
> 1 in Resolution 43 from the 1994 Geneva Plenary:  "... all 
> drafts associated with projects approved after February 1, 1995 shall be 
> maintained and distributed in electronic form through the entire 
> standards process...".  WG convenors and Project Editors should take 
> the necessary steps to ensure that this policy is carried out.
> 
> I will discuss this entire issue further with Lisa Rajchel (JTC 1 
> Secretariat) upon her return.  If further changes are required to these 
> instructions or the instructions contained in my e-mail yesterday, I will 
> advise expeditiously.  Further, SC22 N 1793, which will forward 
> the guidelines and Secretariat instructions, will reflect the final 
> instructions on use and applicability of the Guidelines as contained in 
> yesterday's e-mail, this e-mail and any further discussion forthcoming 
> from my discussions with Lisa.
> 
>  Bill Rinehuls
>  SC22 Secretariat
>