ISO/IEC JTC 1 N4572 [Image] 1997-02-27 Author: IT adhoc --------------------------------------------------------------------------- ISO/IEC JTC 1 Web Server Policy [ Note: This is a text printout of a web-based document ] --------------------------------------------------------------------------- This document is intended to provide policy governing JTC 1 and SC: I. Web Page Structure: The minimal structure of web based pages for JTC 1 and its SCs (jointly referred to simply as committee.) It is not intended to dictate structure or content at the WG level. II. Web Server Content: The minimal structure/content of JTC 1 and SC web servers III. Web Server Maintainance: Policy concerning the maintenance of those web pages It is expected that National Bodies and Committees will utilize this document as they begin their web-server implementation. Additional information is available in JTC1 N4576, Tips and Techniques for JTC1 Web Pages. --------------------------------------------------------------------------- I. Web Page Structure Every JTC 1/SC web page shall contain the following structural elements: (These elements may appear in any order, however it is highly recommended that the committee retain the same style for all pages within the committee's purview.) 1. Title Block (should have a common "look-and-feel" within the committee) a. Title of committee with the ISO/IEC logo. b. The page author and date created or last modified (preferably generated automatically) c. A version number d. Optional use of a common background image may also be employed. e. Optional committee logo if desired 2. Body - contains information specific to the committee. The use of forward navigational pointers is highly recommended 3. Web Master information - who to contact for errors, suggestions, etc. 4. Consistent Set of Back Pointers (for example the Parent Committee main page, Committee web-page design guidelines, primary site information, etc. ) --------------------------------------------------------------------------- II. Web Server Content Each web server (JTC 1 and SC) shall provide the following, manditory information in the form of web pages which conform to the common look and feel of the Web Page Structure appropriate to the committee. 1. Description of the Organization Structure of the committee 2. Committee Membership (List of P, O, L members and the contact information for liaisons and rapporteurs) 3. Committee Meeting schedule 4. Next meeting information a. Agenda b. Venue 5. Program of Work 6. A single document register for all committee documents 7. Personnel information on officers and members Although optional, each secretariat is strongly encouraged to add the following information as appropriate. 1. Frequently Asked Questions (FAQ) Page 2. Ballot information a. Due dates b. Document number of balloted text c. Document number of Summary of Voting 3. Procedures (which may simply point to the parent committee's procedures) 4. News and Press releases 5. Links to committee relevant Publications and Standards --------------------------------------------------------------------------- Web Server Maintenance 1. PRIVATE vs. PUBLIC web pages The committee shall distinguish between public and private pages per Annex D to JTC1 N4558 2. Password Protection The server administrator shall provide appropriate limited access to non-members by use of group level passwords with appropriate notification to users. Non-members attempting to access protected pages shall be automatically replied to with a message stating the criteria for access. 3. Data Integrity a. Site shall be backed up automatically b. All Documents shall contain authorship and timestamp information as defined in the Web Page Structure Title Block c. There shall be a single source for all documents (no duplication) d. Site shall provide automatic virus checking - clean files before update or retransmission and notify sender of infected file 4. Document Registration, Retention and Archival a. Hierarchy Structured with a register list every 50th document b. Access - Each register shall show all Document numbers, title, date, due date - Register entries shall be hot-linked to the actual documents - Provisions shall be provided to download documents as a package (e.g for documents with enclosures, annexes, drawings, embedded data, etc.) - Provision shall be made for providing paper printouts of documents to those with no web access. c. On-line Retention Documents shall be retained for a minimum of two years or two complete plenary cycles, whichever is greater. d. Archival After the retention period, documents may be removed from on-line availability and shall be available from the secretariat in a format at the discretion of the secretariat.