ISO/IEC JTC 1

Information Technology

ISO/IEC JTC 1 N 4559

DATE: 1997.03.11

REPLACES

DOC TYPE:

Meeting Report

TITLE:
Report of the Meeting of the Ad Hoc Group on Strategy for Implementing Information Technology

SOURCE:
JTC 1 Ad Hoc on Implementing IT

PROJECT:

STATUS:
This document is circulated to JTC 1 National Bodies and SCs for information.

ACTION ID: FYI

DUE DATE:

DISTRIBUTION: P and L Members

MEDIUM: E

DISKETTE NO.:

NO. OF PAGES: 4

Secretariat, ISO/IEC JTC 1, American National Standards Institute, 11 West 42nd Street, New York, NY 10036; Telephone: 1 212 642 4932; Facsimile: 1 212 398 0023; Email: lrajchel@ansi.org

JTC 1 N 4559

February 1997

Report of the Meeting of the ISO/IEC JTC 1 Ad Hoc Group on Strategy for Implementing Information technology

The ISO/IEC JTC 1 Ad Hoc Group on Strategy for Implementing Information Technology met in Reston, Virginia, U.S. on 25-27 February 1997 as authorized by Resolution 21 of the December 1996 JTC 1 Plenary (JTC 1 N 4474). A list of participants is in Attachment 1.

The ad hoc group reviewed all of the National Body and SC contributions on topics including the JTC 1 policy on electronic document distribution, the transition plan for implementing the JTC 1 IT Strategy, electronic document tips and techniques, tracking migration of JTC 1 NBs and SCs to Server Based Distribution and creation and maintenance of Web servers and pages.

The following recommendations were approved by the Ad Hoc group:

Electronic Document Distribution

1. The editor of the Electronic Document Tips and Techniques Guide is requested to produce a 5th edition taking into account agreements reached at the Reston meeting of the ad hoc group in the following areas:

a) changes to the JTC 1 policy on electronic document distribution

b) Accepted comments contained in NB and SC inputs into the Reston meeting (JTC 1 N 4526, 4534, 4555, 4576)

The revision should be circulated for JTC 1 review and comment in time for the June 1997, Copenhagen meeting of the ad-hoc group.

2. The JTC 1 Secretariat is requested to prepare a revision of the JTC 1 sample document templates (previously issued as JTC 1 N 4028). The revision should include existing templates and text-only versions as appropriate. The revision should include only templates as the document classification list and the field name table are now contained in the revised JTC 1 policy. The cover page of the revision should clearly indicate that SC s and NB s should use the revised templates.

3. The ad hoc notes the distribution of standards format templates from the ISO/CS, and the JTC 1 Secretariat distribution of their availability. The ad hoc requests JTC 1 to strongly encourage their use within JTC 1 by project editors and others, as appropriate.

4. The JTC 1 policy on Electronic Document Distribution contains, in clause 4.4.5. (JTC 1 N 4558), a note stating that "further information regarding file format (including field size and record separators) will be provided by the JTC 1 Secretariat staff". The JTC 1 Secretariat is requested to provide this information for inclusion in the revision of the JTC 1 policy and to request SC Secretariats to observe the requirements in 4.4.5.

5. The JTC 1 IT Ad Hoc requests the JTC 1 Secretariat to circulate the following documents for 60 day ballot by JTC 1:

JTC 1 N 4558 - JTC 1 Policy on Electronic Document Distribution Using Diskettes and E-mail

JTC 1 N 4560 - JTC 1 Policy on Electronic Document Distribution

JTC 1 N 4572 - JTC 1 Web Server Policy

6. The JTC 1 IT Ad Hoc requests the JTC 1 Secretariat to circulate the following documents for comment by JTC 1 National Bodies and Subcommittee Secretariats:

JTC 1 N 4571 - JTC 1 Policy on Electronic Document Distribution using the World Wide -Web

JTC 1 N 4573 - Potential Policy Elements and Discussion Items

JTC 1 N 4576 - Tips and Techniques for JTC 1 web pages

7. The JTC 1 IT Ad Hoc requests the JTC 1 Secretariat to circulate for information the following documents

JTC 1 N 4556 Approved Timeline document (a revision of JTC 1 N 4475)

JTC 1 N 4557 Approved Transition Plan (a revision of JTC 1 N 4244)

JTC 1 N 4574 Disposition of comments on JTC 1 N 4243

JTC 1 N 4577 Disposition of comments on JTC 1 N 4246 revised

Tracking Implementation Status

1. The JTC 1 IT Ad Hoc requests the JTC 1 Secretariat to circulate JTC 1 N 4575 requesting information from National Bodies and SC Secretariats concerning their plans for moving to server based document distribution.

Next Meeting

1. The Ad Hoc Group will meet 23-26 June 1997 in Copenhagen, Denmark as authorized in JTC 1 Resolution 21 of the December 1996 JTC 1 Plenary (N 4474).

Open issues and assignments

1. Keld Simonsen has offered to assist JTC 1 Subcommittee Secretariats with various electronic services (the specifics are outlined in JTC 1 N 4536).

2. Han Reuss to submit for next meeting of JTC 1 Ad Hoc in Copenhagen a contribution on "Viability of Electronic Meetings in Reaching Consensus".

3. Makoto Ikeda will demonstrate the document management system ISO will be implementing at the next meeting of the ad hoc if feasible.

4. JTC 1 Secretariat will provide a prototype JTC 1 Logo to the Copenhagen meeting.

5. Makoto Ikeda to contact Rudolph Reiss regarding information on the availability of specific SGML tools.

6. The editors of the JTC 1 IT ad hoc documents are requested to revise, if possible, their documents for the Copenhagen meeting taking into account the comments received by National Bodies and Subcommittees.

Editor List:

1. JTC 1 Policy on Electronic Document Distribution Using Diskette and E-mail (JTC 1N 4558) - U.S. (Jerry Smith)

2. JTC 1 Policy on Electronic Document Distribution (JTC 1 N 4560) - U.S. (Clyde Camp)

3. JTC 1 Policy on Electronic Document Distribution Using the World Wide Web (JTC 1 N 4571) - U.S. (Clyde Camp)

4. JTC 1 Web Server Policy (JTC 1 N 4572) - U.S. (Clyde Camp)

5. Tips and Techniques for JTC 1 Web Pages (JTC 1 N 4576) - Denmark (Keld Simonsen)

6. Tips and Techniques for electronic documents (revision of JTC 1 N 4367 forthcoming) - UK (Peter Gibbon)

The Ad Hoc group expressed its appreciation to:

the drafting committee, P. Gibbon, M. Maas, H. Reuss, F. Whittington.

the U.S. and the U.S. Department of Defense for hosting the meeting and their support, particularly Jerry Smith and Tim Hunnicutt.

AT&T, Digital, IBM, and Texas Instruments, for hosting the lovely reception on Tuesday evening.

T. Frost, convener and M. Maas, Secretariat.

Attachment 1

Participants in the Meeting of the of the ISO/IEC JTC 1 Ad Hoc Group on Strategy for Implementing Information technology, Reston, Virginia, 25-27 February 1997

Hans J. Reuss (Denmark)
Keld Simonsen (Denmark)
Jean-Francois Legendre (France)
Masanobu Higashida (Japan)
Bjornhild Saeteroy (Norway)
Peter Gibbon (UK)
Denis Potter (UK)
Jean Stride (UK)
Clyde Camp (US)
Jennifer Garner (US)
Jerry Smith (US)

Robert H. Follett (SC 22)
Narumi Hirose (SC 29)
Peter P. Schirling (SC 29)
Fritz Whittington (SC 29)
Henry Hermetz (SC 31)

Makoto Ikeda (ISO/CS)

Tom Frost, Convener
Michelle Maas, Secretariat (ANSI, JTC 1 Secretariat Staff)