JTC 1 N 4558 1997-02-27 (Supersedes JTC 1 N 4246Rev) JTC 1 Policy on Electronic Document Distribution using diskettes and e-mail 1 Scope This document is to be read and implemented in association with JTC1 N 4560. Together, these documents define the JTC1 policy for electronic document distribution using diskettes and e-mail. 2 Media Documents shall be distributed on 90 mm (3 1/2") high density (1,44 MB) flexible disk cartridges (diskettes). Other media may be required on an exceptional basis. 3 Formatting and Filing System The media formatting and filing system used shall be compatible with the DOS 5.0 and higher operating systems. It is the responsibility of both the source and the recipient to verify that diskettes are virus-free. 4 Document Preparation and Distribution 4.1 File Formats The choice of the file format shall be a function of the type of document being distributed (i.e., revisable or non-revisable text)1, or any special needs (e.g., graphics, test suites, use of tables etc.). The following file formats are acceptable2: · Microsoft Word™ Version 2.0 or higher; · WordPerfect™ Version 5.1 or higher. · Plain DOS Text file, encoded in ISO/IEC 8859-13 · Portable Document Format (PDF)™; · Rich Text Format (RTF) · Hypertext Markup Language (HTML) Annex E lists recommended formats for many different types of documents. New DIS balloting procedures will determine the document form to be used. It is a matter between the NB and the ITTF and beyond the scope of this policy. However, based upon experience, if the final text is then distributed, PDF is the recommended format. It is recognized that in certain cases, standards documents may be prepared which utilize other formats to provide machine readable content. Specific JTC1 approval to use such formats, in a normative manner, should be sought by the appropriate SC (e.g. for the use of Machine Processable (Table and Tree Combined Notation (TTCN)) and such approval, if granted, does not remove the need to provide a copy for distribution of the human readable content in one of the formats above. The policy covers many forms of distribution, some of which, e-mail with attachments is the most appropriate means. When using e-mail with attachments encoding of binary files (e.g. Word and WP documents) is necessary and desirable for RTF (See "Tips and Techniques"). 4.2 Graphics Simple graphics embedded in revisable documents should be editable by the graphics application of the accepted word processing packages. PDF™ should be used for documents with complex embedded graphics. When appropriate, the graphic(s) may be circulated as a separate file in the directory. Documents containing graphics not available in an acceptable electronic format should be distributed in paper format. If the document contains other than simple graphics as described above (and is being circulated in revisable form for comment), the graphics should be circulated as a separate file(s) in the directory. 4.3 Document Layout Publishable documents should be in the published format in accordance with the ISO/IEC directives or the JTC1|ITU-T collaborative procedures as appropriate. Others should be in single column format which is more readable via electronic media. Committees shall make use of the ISO/IEC Forms supplied by the JTC 1 Secretariat. Technical editors will also be encouraged to make use of the standards format templates currently being developed by the ISO Central Secretariat and the IEC Central Office. Annex A of this document defines the common areas for both North American paper (8 1/2" x 11") and A4 paper. While the establishment of a common text area does not fully address difficulties arising from multiple paper sizes, it will fulfill compliance to ISO 216:1975 (Writing paper and certain classes of printed matter -- Trimmed sizes -- A and B series). Use of the common text area in conjunction with the PDF™ file format should ensure the integrity of document layout. 4.4 Directory Structure 4.4.1 Sub-directories Sub-directories should be created for each document. In order to prevent introduction of errors into technical documents (e.g., through conversion which may lead to font changes, page renumbering, etc.), separate files shall be created for cover sheets, ballot forms and explanatory reports. The Secretariat shall use discretion to determine if the cover sheet is directly attached to administrative documents. The directory name shall have eight characters mnemonic using the format YYNXXXXX where YY is the originating committee (J1 for JTC 1; 07 for SC 7, etc.) and NXXXXX is the document "N" number, with leading zeroes if required. 4.4.2 File Naming Schema Each file name shall have no more than eight characters mnemonic. Documents shall be named using the format YYNXXXXa.sss where YY is the originating committee (J1 for JTC 1; 07 for SC 7, etc.); "NXXXX" is the document "N" number; "a" identifies specific files (C for "Cover Sheet"; B for "Ballot Form", T for "Ballot Text" and E for "Explanatory Report) and ".sss" is the software identifier. If a document replaces an earlier document a new number shall be assigned (i.e., "N 346 Revised" and "YYNXXXXr.sss" are not permitted.) If a document number is over 9999, "NXXXX" indicates the last four digits of the document number. In those instances where the document is stored in multiple files (i.e., annexes, graphics, etc.), those file names shall be named using the format "YYNXXXXz.sss" where "YY" is the originating committee ("J1" for JTC 1; "07" for SC 7, etc.); "NXXXX" is the document "N" number; and "z" is serial number of the multiple files (1 for the first file in the series; 2 for the second; etc.); and ".sss" is the software identifier. The Read-Me files shall contain descriptions for multiple files. Annex B of this document provides examples of valid file names. 4.4.3 Application Software Naming Schema Each file name shall contain a suffix (.sss) identifying the software type: · Rich Text Format .rtf · Microsoft Word™ .doc · WordPerfect™ .wp · DOS Text File .txt · Portable Document Format™ .pdf · Hypertext Markup Language .htm 4.4.4 "Human Readable" Read-Me File Each sequential diskette shall include a non-compressed DOS text file (ISO 8859-1 ) which will serve as a directory for the disk. This file shall be named "YYRXXX.txt" were "YY" is the originating committee, "R "is "Read-Me", and "XXX" is the sequential diskette serial number. This Read-Me file, when viewed or printed, shall resemble a document transmittal letter indicating: 1. committee ("J1" for JTC 1; "07" for SC 7) 2. document number (except "N") 3. backward pointer (i.e., "Replaces N 346") 4. document type 5. date assigned ("CCYY-MM-DD") 6. document title 7. due date (if applicable) 8. approximate number of pages in document 9. diskette serial number 10. source 11. project number 12. status (brief description) 13. action identifier 14. medium (paper; diskette, email, etc.) The line length of any field shall not exceed 75 characters. This file should also be sent as an email message to the direct electronic distribution list described in Section 6.1 of this document. Circulation of this file does not preclude the need for an entire document register to be issued as per the ISO/IEC JTC 1 Directives. 4.4.5 Downloadable Read-Me File Each sequential diskette shall also include a non-compressed DOS text file (ISO 8859-1) suitable for downloading into National Body document tracking databases. This file shall be named "YYDXXX.txt" were "YY" is the originating committee, "D" is "Downloadable", and "XXX" is the diskette serial number (see Clause 4.5). This shall be a tab-delimited file containing the same fields identified in Clause 4.4.4. The presence of absence of fields in both forms of Read-Me files, cover letters, etc. is detailed in Annex F. The file format for this tab-delimited text file is as follows: field field Name Type Width 1 XSCNUMBER Character 15 2 XDOCNUMBER Character 10 3 XTYPENUM Numeric 2 4 XDESIG Character 5 5 XPROJECTNO Character 17 6 XDATE Character 10 7 XDUEDATE Character 10 8 XSOURCE Character 254 9 XTITLE Character 254 10 XVOTEDUE Character 10 11 XCMTDUE Character 10 12 MEDIUM Character 1 13 DISKNO Numeric 5 14 STATUS Character 254 15 ACTIONID Character 4 16 PAGES Numeric 10 17 REPLACES Character 13 Subcommitte Secretariats are requested to observe these requirements. 4.5 Labeling and Packaging Each diskette shall be clearly labeled with the following information: 1. committee 2. date of the mailing; 3. sequential diskette serial number (i.e., Disk 001); 4. document numbers found on the diskette (e.g., "N 17, 19, 21"; "N 25-30"; or "Documents in the range of N 100-150"). All diskettes shall be airmailed in a rigid or suitably padded envelope. 5. Compression Utilities Compression may be used if so agreed by the recipients of the diskette distribution. When compression is used, it shall be compatible with PKZIP™. 6. Direct Electronic Distribution Secretariats are requested to note the planned future phases of JTC 1's strategy for implementation of information technology and to investigate options for moving toward direct electronic distribution. 6.1 Email Lists Each Secretariat shall establish a list of electronic mail (Email) addresses that replicates the committee's formal distribution list as defined in Section 8.3 of the ISO/IEC JTC 1 Directives (i.e. the email list includes Participating (P) and Liaison (L) members, the JTC 1 Secretariat and the ITTF, as well as the appropriate committee officers). Any member that does not have an email address may be listed with a facsimile number. In some instances, and only upon written confirmation of the P- or L-member, responsibility for receipt and distribution of documents may be delegated to the member's Head of Delegation or other identified expert. Secretariats may establish a separate distribution list including additional addresses (i.e., individual experts, etc.) for the exchange of less formal documents. 6.2 Encoding Utilities In some cases, encoding may be required for the transmission of Email messages. When agreed by the recipients of the distribution, UUENCODING shall be used. It may be necessary in the future to migrate from UUENCODING to MIME encoding. 6.3 Electronic Balloting Ballot forms should be returned to committee secretariats in electronic format on diskette or via Email. It is not necessary to return the balloting form distributed by the Secretariat as long as all relevant fields are covered in the balloting response. As a temporary procedure, to ensure fidelity when a ballot is cast via Email, an electronic acknowledgment of the vote shall be sent by the Secretariat. 6.4 Document Classification Annex D contains classification of various document types used by JTC1 and its subsidiary bodies. The accepted forms of distribution are identified by document type. Annex A Text Area for A4 and North American Paper Sizes Paper sizes A4 210 mm wide, 297 mm high North American 216 mm wide, 279 mm high (8 1/2" wide, 11" high) MAXIMUM common text area for each paper size 183mm wide, 262 mm high (7.08" wide, 10.24" high) Minimum Margins for placing a common text area on an A4 page Top 10 mm Bottom 28 mm Left 20 mm Right 10 mm Minimum Margins for placing a common text area on a North American page Top 10 mm Bottom 10 mm Left 20 mm Right 17 mm Symmetrical margins which are more generous than the above minimum margins enhance electronic readability. Annex B Examples of Valid File Names 06N08888 Directory 06N8888.rtf SC 6 N 8888 (in Rich Text Format (RTF)) 06N8888C.rtf Cover sheet for SC 6 N 8888 (in RTF) 06N8888E.rtf Explanatory report for SC 6 N 8888 (in RTF) 06N88881.doc Annex A to SC 6 N 8888 (in Microsoft Word™) 06N88882.doc Annex B to SC 6 N 8888 (in Microsoft Word™) 06N88883.doc Annex C to SC 6 N 8888 (in Microsoft Word™) 06N88884.doc Annex D to SC 6 N 8888 (in Microsoft Word™) 18N09999 Directory 18N9999.rtf SC 18 N 9999 (in RTF) 18N9999C.rtf Cover sheet for SC 18 N 9999 (in RTF) 18N9999E.rtf Explanatory report for SC 18 N 9999 (in RTF) 18N99991.doc Pages 1-50 of SC 18 N 9999 (in Microsoft Word™) 18N99992.txt Pages 51-75 of SC 18 N 9999 (in text) 21N10000 Directory 21N0000.txt SC 21 N 10,000 (in text) 21N0000B.doc Ballot form for SC 21 N 10,000 (in Microsoft Word™) 21N0000C.doc Cover sheet for SC 21 N 10,000 (in Microsoft Word™) 27N01111 Directory 27N1111C.wp Cover sheet for SC 27 N 1111 (in WordPerfect™) 27N11111.wp Pages 1-40 for SC 27 N 1111 (in WordPerfect™) 27N11112.wp Annex A-C for SC 27 N 1111 (in WordPerfect™) 27N11113.pdf Annex D for SC 27 N 1111 (in PDF) J1N02222 Directory J1N2222.rtf JTC 1 N 2222, including cover sheet (in RTF) Annex C 8859-1 Character Set Bit Combination4 Name Example 02/00 Space 02/01 Exclamation Mark ! 02/02 Quotation Mark " 02/03 Number Sign # 02/04 Dollar Sign $ 02/05 Percent Sign % 02/06 Ampersand & 02/07 Apostrophe ' 02/08 Left Parenthesis ( 02/09 Right Parenthesis ) 02/10 Asterisk * 02/11 Plus Sign + 02/12 Comma , 02/13 Hyphen-Minus - 02/14 Full Stop . 02/15 Solidus / 03/00 Digit Zero 0 03/01 Digit One 1 03/02 Digit Two 2 03/03 Digit Three 3 03/03 Digit Four 4 03/05 Digit Five 5 03/06 Digit Six 6 03/07 Digit Seven 7 03/08 Digit Eight 8 03/09 Digit Nine 9 03/10 Colon : 03/11 Semicolon ; 03/12 Less-Than Sign < 03/13 Equals Sign = 03/14 Greater-Than Sign > 03/15 Question Mark ? 04/00 Commercial At @ 04/01 Latin Capital Letter A A 04/02 Latin Capital Letter B B 04/03 Latin Capital Letter C C 04/04 Latin Capital Letter D D 04/05 Latin Capital Letter E E 04/06 Latin Capital Letter F F 04/07 Latin Capital Letter G G 04/08 Latin Capital Letter H H 04/09 Latin Capital Letter I I 04/10 Latin Capital Letter J J 04/11 Latin Capital Letter K K 04/12 Latin Capital Letter L L 04/13 Latin Capital Letter M M 04/14 Latin Capital Letter N N 04/15 Latin Capital Letter 0 O 05/00 Latin Capital Letter P P 05/01 Latin Capital Letter Q Q 05/02 Latin Capital Letter R R 05/03 Latin Capital Letter S S 05/04 Latin Capital Letter T T 05/05 Latin Capital Letter U U 05/06 Latin Capital Letter V V 05/07 Latin Capital Letter W W 05/08 Latin Capital Letter X X 05/09 Latin Capital Letter Y Y 05/10 Latin Capital Letter Z Z 05/11 Left Square Bracket [ 05/12 Reverse Solidus \ 05/13 Right Square Bracket ] 05/14 Circumflex Accent ^ 05/15 Low Line _ 06/00 Grave Accent ` 06/01 Latin Small Letter A a 06/02 Latin Small Letter B b 06/03 Latin Small Letter C c 06/04 Latin Small Letter D d 06/05 Latin Small Letter E e 06/06 Latin Small Letter F f 06/07 Latin Small Letter G g 06/08 Latin Small Letter H h 06/09 Latin Small Letter I i 06/10 Latin Small Letter J j 06/11 Latin Small Letter K k 06/12 Latin Small Letter L l 06/13 Latin Small Letter M m 06/14 Latin Small Letter N n 06/15 Latin Small Letter O o 07/00 Latin Small Letter P p 07/01 Latin Small Letter Q q 07/02 Latin Small Letter R r 07/03 Latin Small Letter S s 07/04 Latin Small Letter T t 07/05 Latin Small Letter U u 07/06 Latin Small Letter V v 07/07 Latin Small Letter W w 07/08 Latin Small Letter X x 07/09 Latin Small Letter Y y 07/10 Latin Small Letter Z z 07/11 Left Curly Bracket { 07/12 Vertical Line | 07/13 Right Curly Bracket } 07/14 Tilde ~ 10/00 No-Break Space  10/01 Inverted Exclamation Mark ¡ 10/02 Cent Sign ¢ 10/03 Pound Sign £ 10/04 Currency Sign ¤ 10/05 Yen Sign ¥ 10/06 Broken Bar ¦ 10/07 Section Sign § 10/08 Diaeresis ¨ 10/09 Copyright Sign © 10/10 Feminine Ordinal Indicator ** 10/11 Left-Pointing Double Angle Quotation Mark « 10/12 Not Sign ¬ 10/13 Soft Hyphen ­ 10/14 Registered Sign ® 10/15 Macron ¯ 11/00 Degree Sign ° 11/01 Plus-Minus Sign ± 11/02 Superscript Two ² 11/03 Superscript Three ³ 11/04 Acute Accent ´ 11/05 Micro Sign µ 11/06 Pilcrow Sign ¶ 11/07 Middle Dot · 11/08 Cedilla ¸ 11/09 Superscript One ¹ 11/10 Masculine Ordinal Indicator ** 11/11 Right-Pointing Double Angle Quotation Mark » 11/12 Vulgar Fraction One Quarter ¼ 11/13 Vulgar Fraction One Half ½ 11/14 Vulgar Fraction Three Quarters ¾ 11/15 Inverted Question Mark ¿ 12/00 Latin Capital Letter A With Grave À 12/01 Latin Capital Letter A With Acute Á 12/02 Latin Capital Letter A With Circumflex  12/03 Latin Capital Letter A With Tilde à 12/04 Latin Capital Letter A With Diaeresis Ä 12/05 Latin Capital Letter A With Ring Above Å 12/06 Latin Capital Letter Ae Æ 12/07 Latin Capital Letter C With Cedilla Ç 12/08 Latin Capital Letter E With Grave È 12/09 Latin Capital Letter E With Acute É 12/10 Latin Capital Letter E With Circumflex Ê 12/11 Latin Capital Letter E With Diaeresis Ë 12/12 Latin Capital Letter I With Grave Ì 12/13 Latin Capital Letter I With Acute Í 12/14 Latin Capital Letter I With Circumflex Î 12/15 Latin Capital Letter I With Diaeresis Ï 13/00 Latin Capital Letter Eth (Icelandic) Ð 13/01 Latin Capital Letter N With Tilde Ñ 13/02 Latin Capital Letter O With Grave Ò 13/03 Latin Capital Letter O With Acute Ó 13/04 Latin Capital Letter O With Circumflex Ô 13/05 Latin Capital Letter O With Tilde Õ 13/06 Latin Capital Letter O With Diaeresis Ö 13/07 Multiplication Sign × 13/08 Latin Capital Letter O With Stroke Ø 13/09 Latin Capital Letter U With Grave Ù 13/10 Latin Capital Letter U With Acute Ú 13/11 Latin Capital Letter U With Circumflex Û 13/12 Latin Capital Letter U With Diaeresis Ü 13/13 Latin Capital Letter Y With Acute Ý 13/14 Latin Capital Letter Thorn (Icelandic) Þ 13/15 Latin Small Letter Sharp S (German) ß 14/00 Latin Small Letter A With Grave à 14/01 Latin Small Letter A With Acute á 14/02 Latin Small Letter A With Circumflex â 14/03 Latin Small Letter A With Tilde ã 14/04 Latin Small Letter A With Diaeresis ä 14/05 Latin Small Letter A With Ring Above å 14/06 Latin Small Letter Ae æ 14/07 Latin Small Letter C With Cedilla ç 14/08 Latin Small Letter E With Grave è 14/09 Latin Small Letter E With Acute é 14/10 Latin Small Letter E With Circumflex ê 14/11 Latin Small Letter E With Diaeresis ë 14/12 Latin Small Letter I With Grave ì 14/13 Latin Small Letter I With Acute í 14/14 Latin Small Letter I With Circumflex î 14/15 Latin Small Letter I With Diaeresis ï 15/00 Latin Small Letter Eth (Icelandic) ð 15/01 Latin Small Letter N With Tilde ñ 15/02 Latin Small Letter O With Grave ò 15/03 Latin Small Letter O With Acute ó 15/04 Latin Small Letter O With Circumflex ô 15/05 Latin Small Letter O With Tilde õ 15/06 Latin Small Letter O With Diaeresis ö 15/07 Division Sign ÷ 15/08 Latin Small Letter O With Stroke ø 15/09 Latin Small Letter U With Grave ù 15/10 Latin Small Letter U With Acute ú 15/11 Latin Small Letter U With Circumflex û 15/12 Latin Small Letter U With Diaeresis ü 15/13 Latin Small Letter Y With Acute ý 15/14 Latin Small Letter Thorn (Icelandic) þ 15/15 Latin Small Letter Y With Diaeresis ÿ Annex D Document Classification List Document Classification/Type Action Identifier Acceptable Forms of Distribution Official Publications Procedural Documentation FYI P, D, E, Open ISO TC Communique FYI P, D, E, Open Published International Standard FYI Defined by ISO/IEC Published Amendment FYI Defined by ISO/IEC Published Technical Report FYI Defined by ISO/IEC Published Technical Corrigendum FYI Defined by ISO/IEC Project-related Documents Proposed NP (proposal under review by WG or SC) COM or LB P, D, E, Open* Text for NP ballot (text submitted to JTC 1 for ballot) LB P, D, E, Open* Working Draft Text (for information or comment) FYI or COM P, D, E, Open* Working Draft Amendment Text (for information or comment) FYI or COM P, D, E, Open* Working Draft Technical Report Text (for information or comment) FYI or COM P, D, E, Open* Text for CD ballot or comment LB or COM P, D, E, Open* Text for PDAM ballot or comment LB or COM P, D, E, Open* Text for PDTR ballot or comment LB or COM P, D, E, Open* Text for PDISP ballot or comment LB or COM P, D, E, Open* Defect Report COM P, D, E, Open* Text for DIS ballot ITTF P, D, E, Def Text for DAM ballot ITTF P, D, E, Def Text for DTR ballot LB P, D, E, Def Text for DISP ballot ITTF P, D, E, Def Text for DCOR ballot LB P, D, E, Def Revised DIS text for NB review or ITU-T action FYI P, D, E, Def Revised DAM text for NB review or ITU-T action FYI P, D, E, Def Revised DTR text for NB review or ITU-T action FYI P, D, E, Def Revised DCOR text for NB review or ITU-T action FYI P, D, E, Def Final Text Submitted for IS Publication ITTF P, D, E, Def Final Text Submitted for AMD Publication ITTF P, D, E, Def Final Text Submitted for TR Publication ITTF P, D, E, Def Final Text Submitted for ISP Publication ITTF P, D, E, Def Final Text Submitted for COR Publication ITTF P, D, E, Def Summary of Voting/Table of Replies FYI or ACT P, D, E, Def Disposition of Comments FYI or COM P, D, E, Def Instructions to editor ACT P, D, E, Def Notice of Publication FYI P, D, E, Open National Body Contribution FYI, COM, or ACT P, D, E, Def OfficerÕs Contribution (Contribution from Chair, Convener, Rapporteur, etc.) FYI or COM P, D, E, Def Liaison Organization Contribution FYI, COM, or ACT P, D, E, Def Outgoing Liaison Statement FYI or ACT P, D, E, Def Request for Periodic Review ACT P, D, E, Def Administrative Documents Document Register FYI P, D, E, Open Management Report FYI P, D, E, Open Secretariat Report FYI or ACT P, D, E, Open Programme of Work FYI or ACT P, D, E, Open Program Extension Document ACT P, D, E, Open Standing Document FYI P, D, E, Open Meeting Announcement FYI or ACT P, D, E, Open Meeting Agenda FYI P, D, E, Open Call for delegates ACT P, D, E, Open Logistical information for meeting FYI P, D, E, Open Meeting Report FYI P, D, E, Open Resolutions FYI P, D, E, Open Call for officer ACT P, D, E, Def Vote on officer nomination LB P, D, E, Def Notification of appointment of officer FYI P, D, E, Open Information from SC Secretariat FYI, COM, or ACT P, D, E, Def Information from JTC1 Secretariat FYI or COM P, D, E, Def Information from ISO Central Secretariat FYI or COM varies Information from IEC Central Office FYI or COM varies Information from ITTF FYI or COM varies Press Release FYI P, D, E, Open National Body Activity Report FYI P, D, E, Def Request for comments COM P, D, E, Def Other document varies varies Action Identifiers Identifier Action (Examples) LB TC or SC letter ballot (NP/CD/PDAM/PDTR for ballot) COM For comment (WD/CD for comment; Strategic Plan; new procedural document) ACT Action required by identified group (Summary of Voting for consideration at Editing Meeting; National Body Contribution or Incoming Liaison Statement for consideration at WG meeting ) ITTF ITTF action expected (Revised CD/PDAM to ITTF for DIS/DAM registration; revised DIS/DAM/DTR/DCOR to ITTF for publication) FYI For information (Document Register; Disposition of Comments or Meeting Report) Acceptable Forms of Distribution Each Secretariat shall maintain a formal distribution list as defined in Section 8.3 of the ISO/IEC JTC 1 Directives (i.e. the list includes Participating (P) and Liaison (L) members, the JTC 1 Secretariat and the ITTF, as well as the appropriate committee officers). Secretariats may establish separate distribution lists including additional addresses (i.e., individual experts, etc.) for the exchange of informal communications. Abbreviation Definition P Paper D Diskette E E-mail distribution list Def Defined-access FTP or WWW site (access limited to participants in the ISO system*) Open Open-access FTP or WWW site (no restrictions or passwords required) Open* Open-access FTP or WWW site during the one year trial approved by ISO Council in January 1997 * The ISO standardisation process encourages the widest possible dissemination of the working documents needed for preparing standards free of charge within the ISO system to ensure that all interested parties have the opportunity to contribute to the development of a standard. In this context, the ISO system should be understood to mean the member bodies of ISO, specifically those who have elected to be P-members of a particular ISO committee (although O-members and non-members are entitled to receive documentation on request), liaison organisations, the delegates accredited by ISO members and liaison organisation to participate in committee meetings, experts appointed to ISO working groups, members of national committees corresponding to an ISO committee and their sponsoring organisations (e.g. trade associations, government departments, etc.). ISO/TC/SC working documents are not intended for free distribution outside the ISO system as defined above. It may be noted that the POCOSA agreement allows the member bodies to sell TC/SC working documents to those outside the system. ANNEX E PROPOSED TABLE OF RECOMMENDED FORMATS As there are different acceptable file formats, the JTC 1 Ad Hoc on Strategy for Implemeting IT has developed the following table of recommended file formats based on final use of a document. PROPOSED TABLE OF RECOMMENDED FORMATS Final Use of Document Text Word WP RTF HTM PDF Simple Administrative Document HR P P P HR - Simple Technical HR P P P P P ISO/IEC Standard in preparation NR HR HR P P P Joint ISO/IEC and ITU-T Standard/Recommendation in Preparation NR HR P NR NR NR Document intended for Web page browsing P P NR NR HR P Complex * document in revisable form NR HR HR P P NR Complex document in non-revisable form NR NR NR NR NR HR Document needing template as defined in this document IA IA IA IA IA NR * Complex: Denotes the use of other than simple tables or graphics. Possibly also a function of volume/structure. KEY HR Highly recommended - No guidance IA If template available NR Not recommended P Possible/Plausible ANNEX F Field Name Table Field Field Format Cover Page Cover Letter, Human-readable README, Machine-readable README* Document Register Technical Committee/Subcommittee/WG YY X X X Document N # XXXX X X X Date assigned/circulated CCYY-MM-DD X X X Backward pointer (Replaces/Supersedes Doc N #) XXXX X X Document type see Annex A X X Document title (w/ ISO/IEC and ITU-T designation, if appropriate) text X X X Source text X X X Project # 1.xx.xx.xx X X X Status (including info. on where/when document or responses will be considered, if appropriate) text X Action identifier see Annex A X X Due date CCYY-MM-DD X X X Distribution text X Medium see Annex A X X X Diskette serial # XXX X X Approximate # of pages XX X X * Format and delimiters of human-readable and machine-readable README files to be provided. 1 Identification of "Document Type" is defined in Annex D. 2 As Technology changes, this list shall be reviewed for continued relevancy. This list is not intended to indicate priority. 3 See Annex C 4 This represents the decimal equivalent of 2 hexadecimal digits. ** To be supplied Page 1